PURPOSE 

This position exist to run the administration office in the business unit on a specific site, by planning activities, organizing resources, controlling risks and to ensure the successful and timeous execution of all administrative activities in respect of quality, quantity, efficiency as well as financial requirements.

RESPONSIBILITIES

Site Administration Office

•  Accurate completion of requisitions for all purchases.
•  Correct contract allocations on requisitions.
•  Ensure proper approvals are obtained for all purchases.
• Maintain site costing documentation.

Safety and training Administration

•  Ensure that back up of the data base is available.
• Preventing loss/damage of property in the office.
• Ensuring proper housekeeping in the specific Site Office.

Personal Administration

• Liaising between the site administrator and the site/contract manager, as well as the wage office and/or the HR department.
• Compiling of the monthly HR report figures and forwarding such figures/info to the Site Administrator.

Wage Administration

• Controlling, compiling and the forwarding of the time book document, as required by wages monthly.
• Registering and handling of all wage queries.

Communication

• Minute information discuss at the monthly communication meeting.
• Act as the link between employees and Site Administrator/management at the site.